Expense policies allow a business or account owner the ability to establish guidelines related to transactions to prevent unauthorized spending and simplify reporting. This feature is available to businesses with a U.S. Bank Spend Management Pro Plus subscription. Implementing expense policies allows the business owner(s) and admin(s) to automatically enforce policies and remind employees/users when information is needed.   

After a policy is created, any transactions violating that policy are flagged during monthly policy scans, and the cardholder(s) are alerted and given instructions to correct the violation. A business owner or admin may configure policy violation reminders to send one to four weekly reminders.  

Policy scans are conducted at the beginning of each month, flagging any non-compliant transactions settled in the previous month. For instance, a policy scan on October 1 reviews transactions settled in September. If a policy was added or modified in mid-September, its logic will be activated in the October 1 policy scan and applied to all September settled transactions.